Spend that reaches QuickBooks should not be re-keyed at month end.
Approved spend goes to QuickBooks Online with its account, class or location, vendor and receipt. The record your accountant matches in the bank feed is already waiting, document attached.
- Card spendfrom RevoSpend to QuickBooksExpense
- Receipt imagefrom RevoSpend to QuickBooksAttachment
- Category mappingfrom QuickBooks to RevoSpendChart of accounts
- Cost centrefrom QuickBooks to RevoSpendClass and Location
- Supplierboth waysVendor
What it does, and where it stops.
In QuickBooks' own fields
Categories map to accounts, cost centres to Class or Location — you choose which during setup. The receipt image is attached to the expense, so nobody opens RevoSpend to find the document.
Vendors do not multiply
If the merchant already exists in QuickBooks, the same vendor is used; if not, it is created once. “SHELL 0231” and “Shell” do not become two vendors.
Payment status comes through right
Card spend reaches QuickBooks as a paid card transaction. You handle reimbursements and bill payments in QuickBooks or at your bank, as you do today.
Setup, in three steps.
- 01
Connect the platform
Approve access to your accounting platform once. The chart of accounts, tax codes and suppliers are read; nothing is written yet.
- 02
Map categories
Each spend category is mapped to an account once. A category with no mapping stops the export rather than posting to the wrong account.
- 03
Choose how exports run
One click at period end, or automatically for every approved record. Most teams start manual and switch once they trust it.
The access we ask for, and nothing more.
QuickBooks Online grants access as a single accounting scope, and that scope is not narrow. So we state exactly what we use: reading the chart of accounts, classes, locations and vendors; writing expenses, vendors and attachments. No call issues invoices, takes payments or touches payroll. The connection can be removed at any time from the apps screen in QuickBooks.
About integrations
If you cannot find an answer here, write to us — we reply the same day.
Get in touchEach connection is set up once: you grant access, the chart of accounts and tax codes are read, and the mapping is done once. The label on each card shows its status; for those available on request we plan the scope together.
Close this month a week early.
Connect your accounting system and see your first match today.